• Our District
  • District Home
  • Announcements & News Releases
  • Board of Trustees
  • Calendars & Events
  • Departments
    • Community Relations
    • Instruction
    • Special Services
    • Support Operations
      • Support Operations
      • Facilities/Risk Management
      • Finance
      • Graphics Services
      • Mail Services
      • Nutrition Services
      • Planning & Construction
      • Purchasing
      • Transportation
      • Warehouse
    • Technology
  • District Directories
  • District Profile
  • Emergency Procedures
  • Employment
    • Benefits
    • Human Resources
    • Job Applications & Postings
  • Policies
  • School Maps & Boundaries
  • Superintendent of Schools
• Schools
  • Schools Directory/Profiles
  • Elementary School Websites
    • Afflerbach
    • Alta Vista
    • Anderson
    • Arp
    • Baggs
    • Bain
    • Buffalo Ridge
    • Clawson
    • Cole
    • Davis
    • Deming
    • Dildine
    • Fairview
    • Freedom
    • Gilchrist
    • Goins
    • Hebard
    • Henderson
    • Hobbs
    • Jessup
    • Lebhart
    • Miller
    • Pioneer Park
    • Rossman
    • Saddle Ridge
    • Sunrise
    • Willadsen
  • Junior High School Websites
    • Carey
    • Johnson
    • McCormick
  • Senior High School Websites
    • Central
    • East
    • South
    • Triumph
  • Poder Academy
  • 2013 Secondary Summer School
• Students
  • Activities
    • Music & Concerts
    • Sports Schedules
    • Drivers Education Classes
  • Atomic Learning
  • Grades On Line
    • Grades On Line
    • Grades On Line - Help
  • School Lunch Menu
  • School/Student Safety
  • Student Handbooks
• Parents
  • Activities
    • Music & Concerts
    • Sports Schedules
    • Drivers Education Classes
  • Atomic Learning
  • Grades On Line
    • Grades On Line
    • Grades On Line -Parent Help
  • Kindergarten Roundup 2013
  • Nutrition Services
  • Parent Advisory Committee
  • ParentLink Calling System
  • Parent Participation
  • Parent Registration for SchoolFusion
  • Parent/Student Handbooks
  • Pre-K Outreach
  • School Health Services
  • School Lunch Menu
  • School Maps & Boundaries
  • School/Student Safety
  • Student Sign Up-Online Registration
  • Summer School 2013
• Staff
  • LCSD1 Email
  • Admin Student Sign-Up
  • Atomic Learning
  • Gradebook Viewers
    • Pinnacle Viewers
    • Viewer Help
  • Infinite Campus
    • Infinite Campus Live
    • Infinite Campus Sandbox
  • Teacher Gradebook
    • Pinnacle Web Gradebook
    • Gradebook Help
  • School Fusion
  • School Health Services
  • School Maps & Boundaries
  • School/Student Safety
  • Staff Resources
  • Summer School 2013
• Community
  • Alumni/Class Reunions
  • Community Events
    • LCSD1 Calendars & Events
    • Arts Cheyenne
    • Cheyenne Cares for Kids
    • Cheyenne Chamber
    • Cheyenne Network
    • Cheyenne Parks & Recreation
  • Job Applications & Postings
  • News and Information
  • Pre-K Outreach
  • Student Transcripts
  • Wind Energy Information

<< Chapter IX Index
(Section 9) Relationships With Community Organizations >>

• Public Complaints about District Curriculum, Instructional Materials, and Library/Media Material
• Procedures for Filing a Public Complaint About  District Curriculum or Instructional Materials
• Administrative Regulation for Concerns Relating to Library Media Materials

Public Complaints about District Curriculum, Instructional Materials, and Library/Media Material
The Board of Trustees assumes final responsibility for all books and instructional materials, including library books and media materials made available to students. The Board holds the Superintendent accountable for the proper selection of books, instructional materials, library books and media materials.

The Board shall not permit any individual or group to exercise censorship over instructional materials and library collections, but recognizes that a reevaluation of certain materials may be desirable at times.

The Superintendent or designee shall provide for periodic review of all curricular materials with reevaluation of materials upon formal request.

Student's rights to learn and the freedom of teachers to teach shall be respected.

The Board recognizes the right of individual parents or guardians to request that their child not read a given book or be exposed to certain instructional materials. These requests should be presented in writing to the school administrator. The situation may be resolved by arranging for use of alternate material meeting essentially the same instructional purposes. This does not apply, however, to basal instructional texts and materials adopted by the Board for Districtwide use. A request for the reconsideration of a library/media material may be presented in writing (Exhibit 85) to the principal, the certified library media specialist(s), or school library staff for the building where the concern originates. A building with no certified library media specialist will have a pre-selected certified library media specialist

Procedures for Filing a Public Complaint About District Curriculum or Instructional Materials 

Complaints concerning the curriculum, instructional books, or materials shall be presented to the administrator of the building where the matter in question originates. In the event that informal conferences with the parties concerned fail to resolve the complaint satisfactorily, the complaint shall be submitted in writing to the Assistant Superintendent of Instruction in written form as shown in Exhibit 84, Request for a Review of Curriculum Subjects or Materials.

The Assistant Superintendent of Instruction shall be responsible to investigate the complaint using resource personnel as needed. Within ten school days of receipt of the written Request for a Review of Curriculum Subjects or Materials, the Assistant Superintendent of Instruction shall arrange for a meeting with the parties involved for the purpose of discussing the findings of the investigation.

A written copy of the investigation findings and recommendations for resolution shall be made available to the parties involved.

In the event that the complaint cannot be satisfactorily resolved, the individual(s) making the complaint may submit the complaint to the Superintendent for final consideration.
 

Administrative Regulation for Chapter IX, Section 8 Public Concerns Relating to Library Media Materials 

1. Complaints concerning library/media materials shall be presented via Exhibit 85 to the administrator, certified library media specialist(s), or library staff for the building where the concern originates. In the event that an informal conference with the concerned party fails to resolve the complaint satisfactorily, the Building Reconsideration Committee will be informed of the concern within five (5) school days and meet to discuss the material within fourteen (14) school days after the concern is presented. If the concern is still unresolved, it will be forwarded to the Assistant Superintendent of Instruction and the District Reconsideration Committee. The Assistant Superintendent of Instruction shall be responsible to investigate the concern. Within ten school days of the receipt of Exhibit 85 the Assistant Superintendent of Instruction shall inform The District Reconsideration Committee of the concern. Within fourteen (14) school days of being informed of the concern, a meeting of the committee for the purpose of discussing the concern shall take place. A written copy of the investigation findings and recommendations for resolution shall be made available to the parties involved.

2. Any resident or employee of the school District may present a concern regarding the appropriateness of any library/media materials available in any District library media center. This procedure is for the purpose of considering the opinions of those persons in the schools and community who are not directly involved in the selection process. Use of the resource being reconsidered shall not be restricted during any part of the reconsideration process.

I.   INITIAL REVIEW - SECONDARY LEVEL

1. Concerns shall be referred to an administrator, the certified library media specialist(s), or library staff of the building where the concern originates. If no certified library media specialist exists a pre-selected library media specialist will be assigned.

   1. The school administrator, certified library media specialist(s), or library staff of the building where the concern originates, who initially receives a concern, shall request that the concerned individual or group spokesperson complete Exhibit 85, "Request for Reconsideration of Library/Media Material" directly. All concerns must be made on the “Request for Reconsideration of Library Media Materials” exhibit before they can be addressed.

   2. When Exhibit 85 is completed it will be returned to the certified library media specialist(s) who will address the concern through an informal discussion with the individual or group spokesperson and try to resolve the issue. A school administrator and/or library staff of the building where the concern originates will be included in the discussion.

   3. If the concern is resolved in the Initial Review, then the Secondary Resolution (Exhibit 85a) will be filled out and signed immediately by the school administrator, the certified library media specialist(s), or library staff and the concerned individual or group spokesperson.

   4. If after this Initial Review the concern has not been resolved to the satisfaction of the concerned individual or group spokesperson, the Building Reconsideration Committee will be assembled.

II.  BUILDING RECONSIDERATION COMMITTEE – SECONDARY LEVEL

1. The Building Reconsideration Committee will be composed of the following members of the building where the concern originated: One administrator; the certified library media specialist(s); library staff, if appropriate; a parent; and an English teacher or a teacher from a subject area relevant to the material being reconsidered.

2. Within five (5) school days of the concern being expressed and not resolved, the Building Reconsideration Committee will be called together by the school administrator. The administrator will present the concern to the committee via copies of Exhibit 85 and copies of the book or material will be distributed. The book or material shall be read or viewed in its entirety by every member of the committee. Books or material for the Building Reconsideration Committee will be purchased by the District so that the use of the book or material is not restricted at any time during the reconsideration process.

3. The Building Reconsideration Committee will meet again within fourteen (14) school days of its first meeting to discuss the material to be reconsidered and make a recommendation as to whether the material should be retained or removed from the school’s library media center collection.

   1. During the meeting a written report of the committee’s findings and recommendations (Minutes Exhibit 85c) will be completed by the administrator or certified library media specialist.

   2. This report will be signed and have a notation beside each committee member’s signature of agreement or disagreement in relation to the committee’s findings and recommendations. A copy of the minutes will be sent by registered mail to the concerned individual or group spokesperson.

   3. If the individual or group spokesperson is in agreement with the findings and recommendations of the Building Reconsideration Committee, the copy of the minutes should be signed as an agreement and returned to the school administrator in person or by registered mail within five (5) school days of receipt. Then, copies of the minutes, containing all required signatures and notations, will be distributed to the members of the Building Reconsideration Committee and the person filing the concern.

   4. If the Building Reconsideration Committee meeting has not resolved the concern to the satisfaction of the individual or group spokesperson then, the minutes should be signed as a disagreement and returned within five (5) school days to the school administrator in person or by registered mail. A copy of the "Request for Reconsideration of Library/Media Materials"
      (Exhibit 85) used in the Initial Review, a copy of the Building Reconsideration Committee’s minutes, and copies of the book or material shall be delivered to the Assistant Superintendent of Instruction, the chairperson of the District Reconsideration Committee within two (2) school days of receiving the minutes. Media materials will be made available for viewing by each District Reconsideration Committee member at the school where the concern originated.

   5. If the concerned individual or group spokesperson does not return the Minutes Exhibit (85c) by the last teacher contract day of the present school year, it will be considered as an agreement with the Building Reconsideration Committee findings and recommendations. The material will not be reconsidered by the building for two years.

III.  INITIAL REVIEW - ELEMENTARY LEVEL

1. Concerns shall be referred to the school administrator of the building where the concern originates.\

   1. The school administrator shall request that the concerned individual or group spokesperson complete Exhibit 85, "Request for Reconsideration of Library/ Media Materials" and submit to that school administrator.

   2. The school administrator shall also immediately contact the certified library media specialist who was pre-selected to assist the elementary school.

   3. The school administrator, certified library media specialist, school library staff, and the person with the concern or group spokesperson shall try to resolve the issue informally.

   4. If the concern is resolved in the Initial Review, then the Elementary Resolution Exhibit (85b) will be filled out and signed immediately by the school administrator, the library staff, the certified library media specialist, and the concerned individual or group spokesperson.

   5. If after this Initial Review the concern has not been resolved to the satisfaction of the concerned individual or group spokesperson then, the Building Reconsideration Committee will be assembled.

IV.  BUILDING RECONSIDERATION COMMITTEE - ELEMENTARY LEVEL

1. The Building Reconsideration Committee will be composed of the following members of the building where the concern originated: One administrator, the school’s library staff, the certified library media specialist who was pre-selected to assist the school in the reconsideration process, a parent, and a teacher from the level, primary or intermediate, relevant to the material being reconsidered.

2. Within five (5) school days of the concern being expressed and not resolved, the Building Reconsideration Committee will be called together by the school administrator. The administrator will present the concern to the committee via copies of Exhibit 85 and copies of the book or material will be distributed. The book or material shall be read or viewed in its entirety by each member of the committee. Books or material for the Building Reconsideration Committee will be purchased by the District so that the use of the book is not restricted at any time during the reconsideration process. Materials will be made available through the library media center for viewing by each committee member.

3. The Building Reconsideration Committee will meet again within fourteen (14) days of its first meeting to discuss the material to be reconsidered and make a recommendation as to whether the material should be retained or removed from the school’s library media center collection.

   1. During the meeting a written report of the committee’s findings and recommendations (Minutes Exhibit 85c) will be completed by the administrator or certified library media specialist.

   2. This report will be signed and have a notation beside each committee member’s signature as agreement or disagreement in relation to the committee’s findings and recommendations. A copy of the minutes will be sent by registered mail to the concerned individual or group spokesperson.

   3. If the individual or group spokesperson is in agreement with the findings and recommendations of the Building Reconsideration Committee, the copy of the minutes should be signed as an agreement and returned to the school administrator in person or by registered mail within five (5) school days of receipt. Then, copies of the minutes, containing all required signatures and notations, will be distributed to the members of the Building Reconsideration Committee and the person filing the concern.

   4. If the Building Reconsideration Committee meeting has not resolved the concern to the satisfaction of the concerned individual or group spokesperson then, the minutes should be signed as a disagreement and returned to the school administrator in person or by registered mail. The copy of "Request for Reconsideration of Library Media Materials" (Exhibit 85) used in the Initial Review, a copy of the Building Reconsideration Committee’s minutes, and copies of the book or material should be delivered within two (2) school days of receiving the minutes to the Assistant Superintendent of Instruction, and the chairperson of the District Reconsideration Committee. Media materials will be made available for viewing by each member of the District Reconsideration Committee at the school where the concern originated.

   5. If the concerned individual or group spokesperson does not return the Minutes Exhibit by the last teacher contract day of the present school year, it will be considered as agreement with the Building Reconsideration Committee findings and recommendations. The material will not be reconsidered by the building for two (2) years.

V.  REQUEST FOR RECONSIDERATION

1. When a concern is raised about any material in and District library Media center and it cannot be resolve to the satisfaction of the concerned individual or group spokesperson, the District Reconsideration Committee will be assembled.

2. Use of the questioned book or material shall not be restricted during the reevaluation process.

VI.  THE DISTRICT RECONSIDERATION COMMITTEE

1. The District Reconsideration Committee shall be made up of nine members.

   1. Two teachers designated annually by the Cheyenne Teachers Education Association.

   2. One school library media specialist designated annually by the Assistant Superintendent of Instruction.

   3. The Assistant Superintendent of Instruction.

   4. One member of the school District staff designated annually by the Superintendent.

   5. Two members from the community designated annually by the Superintendent.

   6. Two students from the school where the concern originated, who are designated by that school's student council.

2. The Assistant Superintendent of Instruction shall be the chairperson of the committee. His/her duties include the following.

   1. Call meetings of the reconsideration committee to take place within fourteen (14) school days of the filing of the reconsideration request exhibit.

   2. Distribute copies of the reconsideration request exhibit, copies of the book or material being reconsidered, and of professionally prepared reviews of the material when available to committee members seven (7) school days prior to the meeting. The book or material shall be read or viewed in its entirety by each member of the committee.

   3. Notify the public of meetings through student publications and other communications methods.

   4. Preside over the District Reconsideration Committee meetings and give the concerned individual or group spokesperson an opportunity to talk about and expand on the request exhibit.

   5. File the written decision and its justification with the Superintendent, the concerned individual or group spokesperson, and the administrator, the library staff of the school at which the concern originated, and the assisting certified library media specialist within two (2) school days of the meeting.

3. A meeting of the District Reconsideration Committee shall take place within fourteen (14) school days of the filing of the reconsideration request form. At this meeting the following shall take place:

   1. The committee chair shall preside over the meeting and fulfill those duties listed above. The committee shall hear testimony in a public meeting from persons qualified to speak about the use of the resource as well as the specific objections raised by the person(s) bringing the concern.

   2. The committee shall make their judgments based solely on the appropriateness of the material for its intended educational use. Committee members shall use the criteria listed in these regulations when considering the use or suitability of the challenged material.

   3. The committee's final decision will be: a) to take no removal action, b) to remove inappropriate material, or c) to limit the access to the material being reconsidered.

   4. The committee's final decision shall be reached by a blind vote taken in a closed session immediately following the open meeting.

   5. Within two (2) school days of the meeting, the Assistant Superintendent of Instruction will file the written decision and its justification with the Superintendent, the concerned individual or group spokesperson, and the building administrator and library staff of the school at which the concern originated.

4. Requests to reconsider materials that have been reviewed following a formal reconsideration meeting will not be reviewed again for two (2) years. Individuals and groups who challenge an item that has been reviewed within the past two years will be given a copy of the reconsideration committee's final written decision with its justification and any Board decision in the matter.